Well, I’ve been down with bronchitis for the last 4+ weeks.
Not exactly the start to 2025 I was hoping for…
In the past, this kind of break would’ve wrecked my business.
But here’s what happened this time:
New leads kept coming in—without me.
Sales calls were booked and confirmed—without me.
Ads were up, funnels were converting, and buyers were coming in—without me.
Clients got onboarded, payments processed, programs were fulfilled—without me.
I didn’t HAVE to grind when I was sick.
I don’t have to “catch up” now that I’m finally starting to feel better.
My business just kept going—because it wasn’t built to rely on me in the first place.
Of course, I lost a little momentum (which sucks). But I’ll get that back.
You see….
If your tech isn’t bringing in more leads, closing more clients, and running the backend WITHOUT YOU…
It’s not doing its job.
The right system doesn’t just “help.”
It scales your business without adding more work.
Most coaches think they’re automated…
But very few are actually leveraged.
If you feel like you should be scaling but aren’t, check for these:
1. You’re Automating the Wrong Things
Most coaches automate the easy stuff (like canned responses) but still do the hard stuff manually.
Fix: Automate what moves the needle. Prioritize lead follow-up, sales conversion, client onboarding, and retention systems first.
2. Your Follow-Up is Too Slow (or Too Generic)
78% of leads go with the company that follows up first…
But most coaches respond 24+ hours later… if at all. ♀️
Fix: Set up instant, personalized follow-ups that don’t just say “Hey! Thanks for reaching out” but actually drive action.
3. You’re Using Too Many Tools That Don’t Talk to Each Other
If you’re duct-taping 5+ apps together, you’re losing leads in the cracks and wasting time switching between platforms.
Fix: Consolidate your tech stack. Your CRM, calendar, payments, and messaging should flow seamlessly in one place.
4. You’re Relying on “Automation” Instead of Optimization
Just because something is automated doesn’t mean it’s working well.
Fix: Track and tweak. If your automated follow-ups aren’t booking calls, adjust the message. If reminders aren’t reducing no-shows, change the timing.
5. You Haven’t Removed Yourself from the Equation
If your business stalls when you take a day off, it’s not automated—it’s still dependent on you.
Fix: Set up systems that function without you. Automation should handle most of the lead flow, onboarding, payments, and client touch points while you focus on the vision + growth.
The Coaches Who Scale Get This:
Automation isn’t just about saving time—it’s about multiplying revenue and profit + continuing to serve your clients at the HIGHEST level.
If your automation isn’t bringing in more leads, closing more clients, and running the backend for you… it’s not doing its job.
I’ve put together a plug-and-play automation system built specifically for fitness and health coaches—so you can stop patchworking tools together and start scaling for real.
Make it an amazing day,
Alicia
